Meeting Planner

How to use the meeting planner

Add the cities you care about. The slider covers a 24-hour day; each row shows the local time at the slider's position. Green bands mark working hours (9 to 5 by default). Copy the URL to share a proposed slot.

Common questions

Where do the green bands come from?

They show 9 a.m. to 5 p.m. in each city's local time. The overlap between green bands across rows is the obvious meeting window.

What if my team doesn't work 9 to 5?

Each city has its own working-hours setting. If your Berlin team starts at 7, set their band to 7 to 3 and the overlap shifts accordingly.

How do I propose a specific time?

Drag the slider to the time that works, then copy the page URL. The slider position lives in the URL, so anyone who opens the link sees the same proposed slot in their own zone.

Can I save a frequent group of cities?

Sign in and the list saves to your account. As a guest, it saves in this browser.

Tips

For three or four people on different continents, the workable overlap is usually only one or two hours. Aim for those first instead of negotiating over forty options. When two zones share no working hours at all (Sydney and Los Angeles is the standard example), someone has to accept an early or late slot; pick by who has more flexibility this week.

Working across time zones

Distributed teams spend a surprising amount of energy on this exact problem. Showing the whole day across cities, with working hours shaded, turns it into a glance instead of a thread: you can tell at a look whether 3 p.m. London works for San Francisco (it does, 7 a.m.) or Sydney (it doesn't, 2 a.m.).